The functions of society are rapidly changing in almost every respect, especially with regards to the digitalisation of documents and letters. One advantage of this of course is the positive effect that this can have on the environment; saving reams and reams of paper and also beneficial to companies financially in cutting down on printing costs.
There are various apps that are available for download on Android, iPad and iPhone devices which enable the user to store and manage these documents which is extremely useful in increasing the accessibility of documents, available almost anywhere and at any time. Which one you choose depends entirely on your needs. Here is a bit of research to help you make up your mind:
Android
Possibly one of the most impressive file managing apps available for android is ‘Document Scanner’. It uses the camera on the device in order to scan a document, save it as a PDF file and share it by email. There is no limit to how many pages a document is, and even better, you can change the PDF by adding to it even after it has already been saved. In addition to this impressive utilisation of the device’s features are numerous other apps, including ‘Quick Office Connect’. This one costs around £10 but acts as a fully functioning Microsoft Office equivalent where you can access, transfer and share files from other file managing providers such as DropBox and Google Docs, big thumbs up for this one.
iPad and iPhone
When they say “there’s an ap for that”, they actually mean it. There are lots of different apps that you can get for managing your files, but possibly the best by far is the DropBox app. DropBox is a programme that is available to download from their website, and works on a cloud sharing concept. Users upload their documents which are stored on a secure network and the files are then available for the user to access at any computer. The best feature about this programme is that it makes accessing files from various locations much easier and there is no need to worry about carrying a USB storage device around with you all the time. It is also particularly useful for people who may be using an unreliable computer or laptop as a backup storage facility. You can then neatly organise various files into various folders, keeping everything nice and tidy, just as it should be. DropBox is available for both iPhone and iPad and is free to personal customers, but subscription fees apply for businesses.
In addition to this, Apple offer their own file management software; an app called ‘Pages’ is apple’s answer to Microsoft Word, where users can create, edit and save documents. There are set templates to choose from, so it takes the difficulties out of manipulating the page layout in word. This app is more of a cross between Word and Publisher, and as is the case with most Apple products, it is easy and simple to use.
There are lots of products out there for all devices, the key thing to take into consideration is trying a few of them out and finding out which one is best suited to your needs. Even programmes that require a fee often have a ‘Lite’ version which is free but has restrictions of what you can do, but this is useful for you to try the app out. DropBox certainly seems to be the most popular.